Event Planning

Winning Systems serves as professional consultants for your event, incorporating over 35 years of combined experience working with your internal staff and/or Event Committee to provide guidance and support in order to achieve a successful event.

"Winning Systems provides a multitude of programs to increase participation and support by creating memorable 'WOW Moments' that open hearts and bring out checkbooks."

Pre-Event:

There are many components to planning a successful event.  Winning Systems will guide you and your team through this process. The list below includes some of the tasks that we coordinate for your event:

  • Review history of the event
  • Analyze your event success to enhance it moving forward
  • Coordinate budget and meet budget restraints to insure cost effective solutions
  • Provide cost comparisons
  • Research venues and vendors
  • Customize a plan for the client and audience needs
  • Develop and execute an overall customized timeline
  • Incorporate new components to keep your event updated and fresh
  • Collaborate with your Event Committee(s) to explore new ideas and put them into action    
  • Coordinate moving parts   
  • Prepare your on-site giving plan    

Day of Event

  • Execute all aspects of the timeline from load-in to tear-down
  • Provide all day of materials as needed (signage, registration, programs, auido visual as required, etc.)
  • Manage all the on-site moving parts

Post Event

  • Analyze the overall event and its success
  • Provide formal survey to obtain feedback from staff and committee members for future events
  • Close out all venue related items and vendor contracts
  • Provide thank you notes

All of these steps allow us to improve your event, implement your ideas and manage the moving parts so that you and your team can enjoy a successfully executed event.

What makes Winning Systems different?

We are professional fundraisers who are expert event planners! By knowing and understanding how and why fundraising is critical to your success - we give you that 'something extra' that an event planner cannot provide.